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Adjourn
Close the meeting
Adopt
Accept/agree
Agenda
Order of business
Amend
Modify wording or meaning
Appeal
Members question chair's ruling
Aye
Affirmative voice vote
Board
Administrative body
Bylaws
Basic rules of a society
Commit or refer
Send to a committee
Convention
Assembly of delegates
Debate
Discussion of merits of pending question
Executive session
Proceedings are secret
Incidental motions
Deal with questions of procedure
Lay on the table
Set main motion aside tenporarily
Main motion
Introduces business to the assembly
Majority vote
More than half of votes cast
Mass meeting
Unorganized group
Meeting
Single official gathering
Minutes
Written record of the proceedings
Motion
Formal proposal to take action
Request for information
Inquiry as to facts
Point of Order
Call for enforcement of rules
Postpone definitely
Postpone to a certain time
Postpone indefinitely
Dispose of the question without a direct vote
Precedence
Rank
Previous question
Close debate
Pro tem
Temporary
Quorum
Members required to transact business
Ratify
Make valid action already taken
Recess
Short intermission
Regular meeting
Periodic business meeting
Rescind
Repeal
Second
Agreement that motion be considered
Secretary
Recording officer of an assembly
State the question
Place the motion before the assembly
Standing committee
Constituted to perform a continuing function
Take from the table
Resume consideration of a main motion
The chair
Person presiding
Unanimous consent
No opposition
Viva voce
Voice vote
Corporate charter
1st highest
Constituents/bylaws
2nd highest
Rules of Order
3rd highest
Standing rules
4th highest
Custom
5th highest
Members of an assembly
May attend meetings, make motions, debate, and vote.
The actions of any deliberative assembly are subject to
The bylaws and other rules of its organization plus all applicable procedural laws.
The basic principle of decision in a deliberative assembly is that
A motion must be adopted by a majority vote.
When a decision is to be based on more than a majority vote, a common requirement is a
Two-thirds vote and/or previous notice.
Two forms of deliberative assembly are
Convention and board.
According to RONR and most state statutes, electronic meetings
May be conducted if provided for in the bylaws, everyone can hear each other at the same time and additional rules are advisable.
Admittance to a mass meeting
May be limited to the invited category.
The local assembly of an organized society is limited to persons who
Are recorded on the rolls as voting members in good standing.
The bylaws of an organized local society usually provide that it shall hold
Regular meetings at stated intervals.
Large boards
Generally follow parliamentary procedure the same as any assembly.
The corporate charter should contain only
What is necessary to obtain it and to obtain the desired status under the law.
The constitution or bylaws of a society should contain
Its own basic rules relating principally to itself as an organization.
Except for the corporate charter, the highest body of rules in a society is the
Bylaws.
The term rules of order refers to
The written rules of parliamentary procedure adopted by an assembly or organization.
Standing rules, except in the case of conventions, are
Related to the details of the administration of a society.
A custom of an organization
Falls to the ground if a conflict with a written rule is raised by a Point of Order.
T or F: A two-thirds vote means two-thirds of those present and voting.
True
T or F: A series of meetings leading up to the organization of a society are in the nature of Mass meetings.
True
T or F: The bylaws of a local organized society should establish a procedure for calling special meetings.
True
T or F: While a board may or may not function autonomously, its operation is determined by responsibilities and powers delegated to it or conferred on it by the authority outside itself.
True
T or F: If a society has a corporate charter, it is not necessary to have a constitution or bylaws.
False
Reading and Approval of Minutes
1st order
Reports of Officers, Boards, and Standing Committees
2nd order
Reports of Special Committees
3rd order
Special Orders
4th order
Unfinished Business and General Orders
5th order
New Business
6th order
The quorum of an assembly
Is the minimum number of members who must be present for business to be validly transacted.
In the absence of a provision in the bylaws, the quorum of an organized society is
A majority of the entire membership.
The minimum essential officers for the conduct of business are
A presiding officer and secretary or clerk
The chair's announcement of the result of the vote should include
The ayes (or noes) have it, the motion is adopted (or lost) and the effect of the vote.
A "friendly amendment"
Must be adopted by the body, either by vote or unanimous consent.
A proper way to begin the debate process is for the chair to say
"Is there any debate?"
Sessions of permanently organized bodies usually follow
An established order of business.
Calling a meeting to order is
Not a part of the order of business.
In the standard order of business the reports of officers are presented
Immediately after approval of the minutes.
Reports of officers are commonly presented
In the order in which the officers are listed in the bylaws.
The main motion is one that
Brings business before the assembly.
Before a member in an assembly can speak in debate he must
Obtain the floor.
A person who is not the first to rise and address the chair may be given preference in being recognized if
He is the maker of the motion and has not spoken to the question.
If the chair make a mistake in assigning the floor, a member may
Raise a Point of Order.
T or F: The minimum number of members who must be present at the meetings of a deliberative assembly for business to be validly transacted is the quorum of the assembly.
True
T or F: The quorum should be fixed at the number of members who can reasonably be expected to attend the meeting.
True
T or F: In meetings of a convention, unless the bylaws of the organization provide otherwise, the quorum is a majority of the delegates who have been registered at the convention.
True
T or F: In a mass meeting the quorum consists of those who attend the meeting.
True
T or F: Even in a small meeting, the presiding officer should not be addressed or referred to by name.
True
T or F: The presiding officer of an assembly always stands when calling the meeting to order.
True
T or F: The first item of business at a regular meeting is the report of officers.
False
T or F: The order of business in a convention is usually known as the program or agenda.
True
T or F: A member in an assembly may make a main motion or speak in debate without obtaining the floor.
False
T or F: A member can establish prior claim to the floor by rising just before it has been yielded.
False
Member makes a motion.
1st order
Another member seconds the motion.
2nd order
Chair states the question.
3rd order
Members debate the question.
4th order
Note
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